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Kill data entry

Vendor Invoice Capture & Job-Costing Feed

The leak it fixes: vendor invoices pile up in email, data entry lags weeks, and job costing is always stale. What's installed: a pipeline that watches a dedicated inbox, extracts invoice data with AI, files the PDF by vendor/date in your cloud drive, and logs structured rows to your Excel or accounting tracker.

$1,500 install · $200/mo

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What exactly does Invoice Capture do?

It watches a dedicated inbox, extracts each invoice's vendor, amounts, and PO/job numbers with AI, files the PDF by vendor and date, and logs structured rows to your tracker.

  • AI extraction: vendor, amounts, PO/job numbers
  • Automatic PDF filing to your cloud drive
  • Structured rows to Excel or your accounting tracker
  • Exception queue for anything ambiguous: no silent errors

How much does it cost, and how fast can I go live?

$1,500 to install and $200 a month after that. The install runs 5 business days, guaranteed in writing.

Install$1,500
Monthly care plan$200/mo
Timeline5 business days, guaranteed
Founding-client pricing. We're onboarding a limited first cohort. Fixed price, fixed scope, and direct access to the builder.
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Often included in the Full Back Office bundle. See all four core installs →

Illustrative walkthrough

What a night with QuietWork looks like

A simulated example of what this install handles while the office is closed.

Overnight in the inboxSimulated example

Simulated example. Illustrative entries showing how the workflow behaves — not a record of any company's activity.

  • OvernightInvoice filed. A vendor invoice arrives by email, gets read, and the PDF is filed by vendor and date.
  • MatchedJob number matched. The PO reference on the invoice is matched to the open job with no manual lookup.
  • ExceptionException flagged. An invoice with an unreadable total is routed to the review queue instead of guessed at.
Nobody was hired to key any of it in.

Common questions

Frequently asked questions

Straight answers, no sales spin.

What data does it extract from each invoice?

Vendor name, dollar amounts, and PO/job numbers, pulled with AI directly from the email attachment.

Where do the files end up?

The PDF gets filed by vendor and date in your cloud drive, and a structured row is logged to your Excel or accounting tracker.

What happens if an invoice is unclear or hard to read?

It's routed to an exception queue for a human to check. Nothing ambiguous gets guessed at or silently logged wrong.

Does it integrate with my accounting software?

It logs structured rows to Excel or your accounting tracker, so your job costing stays current without manual entry.

How long does install take?

5 business days from kickoff to go-live, guaranteed in writing.

What's the ongoing cost?

$200/mo for the care plan: monitoring, fixes, and tuning included.

Is it included in any bundle?

Yes. It's one of the four installs in the Full Back Office bundle: $5,900 install (save $800) and $1,300/mo for all four.

Is there a contract, or can I cancel?

No contract. Cancel anytime. The automation keeps running, it just goes unsupported without the care plan.

How do I get started?

Book a fit call. We'll confirm your stack matches the install spec, and we'll walk you through exactly how an invoice gets captured and filed.

Book a fit call

Fixed price published above. If your stack doesn't fit, you'll know before paying anything.